This policy and any other documents referred to in it, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.
This policy only applies to our website and correspondance with us. If you leave our site via a link or otherwise, you will be subject to the policy of that website provider. We have no control over that policy or the terms of the website and you should check their policy before continuing to access the site.
You must be 18 or over or 13 and over with a parent's or legal guardian's consent to fill in any forms on our site or give us any of your personal information. If you are not, please let us know immediately.
Information we may collect and process from you
- Information that you provide by filling in forms on our site at herefordshirefoodcharter.org.uk
- This includes information provided at the time of signing the Herefordshire Food Charter, or subscribing to email news and updates, when you will be added to our mailing/contact lists.
- You can unsubscribe from the newsletters at at times.
- If you sign up for a newsletter we will keep your details until you decide to unsubscribe.
- We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users' browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way.
- Details of your visits to our site including, but not limited to, traffic data, location data, weblogs, operating system, browser usage and other communication data, and the resources that you access.
- Further information such as telephone number, address, and topic interest, that you may introduce to us via email correspondance.
Why that data is being stored
- To estimate our audience size and website usage pattern.
- To speed up your searches.
- To recognise you when you return to our site.
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
- To provide you with information, events and details of organisations that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
How that data is being stored and how we keep it as secure as we can
- Our site will have an SSL to encrypt data transmission
- If you have contact with us via email, we will keep a record of that correspondence in Gmail.
- Information that you provide by filling in forms on our site will be emailed to us and stored on our server for up to 10 years.
Uses made of the information
We use information held about you in the following ways:
- We may also use your data to provide you with information about issues, organisations and events which may be of interest to you and we may contact you about these by email or telephone (if you have given us a telephone contact number e.g. via an email correspondance).
Disclosure of your information
We do not share any of your data with anyone else, ever, unless you request it.
Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at
You can unsubscribe from our newsletters at any time by using the form on our website or clicking the link in the footer of any newsletter.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to information
The Data Protection Act 2018 gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes.
Latest Updates to this page: 15.05.26
Cookies
We only use strictly necessary session cookies on this site.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to